M-01927 – August 31, 2020 – Settlement of national-level case Q16N-4Q-C 20345187 concerning the Postal Service’s implementation of a test of the delivery initiative entitled Expedited Street/Afternoon Sortation (ESAS). The parties agree that the ESAS pilot test is concluded and terminated as of August 19, 2020. Additionally, any future modifications or alternate applications to the Expedited Preferential Mail (EPM) Delivery Program, as outlined in Section 144 of Handbook M-39, Management of Delivery Services and Sections 223, 450, and 924 of Handbook M-41, City Delivery Carriers Duties and Responsibilities, will be subject to discussion through the City Delivery Task Force. Any grievance pending as of the date of this agreement at any step of the Dispute Resolution Process asserting the ESAS delivery initiative violated the collective bargaining agreement will be closed.
131.4 Reporting Requirements
131.41 It is your responsibility to verbally inform management when you are of the opinion that you will be unable to case all mail distributed to the route, perform other required duties, and leave on schedule or when you will be unable to complete delivery of all mail.
131.42 Inform management of this well in advance of the scheduled leaving time and not later than immediately following the final receipt of mail. Management will instruct you what to do.
131.43 Complete applicable items on PS Form 3996, Carrier-Auxiliary Control, if overtime or auxiliary assistance is authorized in the office or on the street.
131.44 Report on PS Form 1571 all mail undelivered- including all mail distributed to the route but not cased and taken out for delivery. Estimate the number of pieces of mail.
131.45 Do not curtail or eliminate any scheduled delivery or collection trip unless authorized by a manager, in which case you must record all facts on PS Form 1571.
131.46 Before you leave the office, enter on PS Form 1571 the mail curtailed; when you return, add any mail which was not delivered and which was returned to the office. Follow any special local procedures set up to identify errors and corrective actions for mail returned because it was out of sequence.
131.4 7 Complete portions of the Edit Book, as required by management, or PS Form 1621 , Delivery Management Report, according to instructions on reverse of form.
451 Complete PS Form 1571 in the morning for undelivered preferential and time-value mail.
452 Record non-preferential mail which you don't case in the afternoon before the end of your tour on PS Form 1571.
Note: If time permits during the following morning to distribute and deliver this uncased mail, advise your supervisor so that he/she can make a notation on the PS Form 1571 for the prior afternoon.
453 Normally, place flats in delivery sequence in the afternoon; then during the following morning, insert preferential flats in proper sequence.
642 Use of Curtailment Form - PS Form 1571
WHAT IS A 1571- UNDELIVERED MAIL REPORT? WHEN IS IT USED?
Whenever mail that has been distributed to your case is not delivered it must be reported.
Complete the top of the form:
• Delivery Unit, Route Number and Date
Under Preferential and other:
• Record number of pieces or measured inches of mail that is
undelivered by category - Letter, Newspapers, n1agazines, Flats,
Samples, or other pieces (could be parcels/SPRs)
IMPORTANT: Remarks - Reasons for nondelivery!
Indicate: Regular, T-6 or PTF/CCA then Sign it. Make a copy for
From the Material Resource System (MRS)
October 28, 1983, H1N-6F-C 12482. We agreed to settle this case based on our mutual understanding that forms 1571 and 3996 are to be completed on the day to which they apply.